Edit the Name of a Document Library in SharePoint Online

Do you end up struggling to handle your doc libraries successfully attributable to poorly named or outdated library names? Look no additional! Enhancing doc library names is an important side of knowledge administration, serving to you keep group and improve person expertise. Whether or not you’ll want to appropriate a typo, align with evolving enterprise wants, or just enhance readability, understanding find out how to edit doc library names is important for any SharePoint administrator or person.

This text will information you thru the step-by-step means of enhancing doc library names, offering clear directions and useful ideas to make sure a seamless expertise. We’ll cowl the whole lot from figuring out the suitable permissions to understanding the potential impression of identify adjustments on current hyperlinks and permissions. By the top of this text, you’ll possess the information and confidence to switch doc library names successfully, enabling you to boost the group and accessibility of your SharePoint surroundings.

Moreover, we’ll delve into finest practices for naming doc libraries, exploring methods for creating significant and constant names that align together with your group’s taxonomy and knowledge structure. By following these tips, you’ll be able to set up a naming conference that facilitates straightforward navigation, reduces confusion, and ensures that your doc libraries stay organized and environment friendly over time.

Concerns Earlier than Enhancing

Earlier than embarking on the method of enhancing a doc library identify, it’s important to think about the next essential features.

1. Impression on Current Hyperlinks and References

Altering the identify of a doc library can have an effect on current hyperlinks and references to that library. These might embrace hyperlinks, embedded content material, and some other references that explicitly level to the unique library identify. It’s essential to evaluate the potential impression on these references and replace them accordingly to keep away from breaking performance.

Mitigation Methods:

Use a hyperlink checker instrument to determine and replace all affected hyperlinks.
Notify customers and stakeholders of the library identify change to make sure they will alter their references.
Think about using a redirect service to routinely ahead customers to the brand new library location.

2. Impression on Permissions and Entry

Doc library names are utilized in permission settings to grant or deny entry to particular customers or teams. Enhancing the library identify might have an effect on these permissions, doubtlessly denying entry to approved customers. It’s important to assessment the permission settings and be certain that the supposed entry rights are maintained after the identify change.

Mitigation Methods:

Test the permission settings of the library to determine any affected customers or teams.
Replace the permission settings to mirror the brand new library identify.
Notify affected customers and teams in regards to the adjustments to make sure they will proceed accessing the library as supposed.

3. Impression on Search and Metadata

Doc library names are used for indexing and search functions. Altering the identify might impression the visibility and retrievability of paperwork throughout the library. Moreover, any metadata related to the library, akin to tags or content material sorts, might should be up to date to mirror the brand new identify.

Mitigation Methods:

Assess the impression on search outcomes and take steps to make sure that paperwork are nonetheless simply discoverable.
Replace any metadata related to the library, together with tags, content material sorts, and customized columns.
Notify customers and stakeholders of the potential impression on search and metadata.

Utilizing Significant and Concise Names

When enhancing a doc library identify, selecting a significant and concise title is essential. An efficient identify ought to precisely mirror the library’s content material and its function throughout the group. This permits customers to simply determine and navigate the library, selling effectivity and lowering confusion.

Listed here are some ideas for creating significant and concise doc library names:

Use key phrases: Embody related key phrases that describe the library’s subject material. This permits customers to rapidly perceive the library’s function and find the paperwork they want.
Be particular: Keep away from obscure or generic names. As an alternative, present particular particulars in regards to the library’s content material, such because the venture or division it pertains to.
Preserve it concise: Goal for a reputation that’s between 3-7 phrases in size. A concise identify improves readability and makes it simpler for customers to recollect.
Keep away from abbreviations or acronyms: Not all customers could also be conversant in particular abbreviations or acronyms. Use full phrases to make sure clear understanding.
Think about the viewers: Take into consideration the customers who will primarily entry the library. Select a reputation that resonates with them and aligns with their wants.

Extra Concerns

Along with the guidelines above, think about the next finest practices for enhancing doc library names:

Use capitalization constantly: Both capitalize the primary letter of every phrase or solely the primary letter of the primary phrase. Keep consistency all through the identify.
Keep away from particular characters: Particular characters, akin to colons, hyphens, or underscores, can break doc hyperlinks or create compatibility points. Keep on with letters, numbers, and areas.
Use a naming conference: Set up a naming conference for all doc libraries throughout the group. This ensures consistency and simplifies library administration.
Assessment and replace commonly: Because the library’s content material and function evolve, assessment and replace its identify accordingly. This retains the library organized and related.

Examples of Efficient Doc Library Names

Good	Dangerous
Mission Plan Paperwork	Docs
Advertising and marketing Collateral	Advertising and marketing Information
Buyer Service Data	Buyer Stuff

Avoiding Areas and Particular Characters

When enhancing a doc library identify, it is vital to keep away from utilizing areas and particular characters. Areas may be interpreted as a separator, which might result in confusion when accessing the library. Particular characters, akin to commas, semicolons, and colons, also can trigger issues, as they can be utilized for different functions inside SharePoint. As an alternative, use underscores or hyphens to separate phrases within the library identify.

Listed here are some particular examples of areas and particular characters to keep away from:

Areas: Do not use areas within the doc library identify. Use underscores or hyphens as an alternative.
Commas: Do not use commas within the doc library identify. Commas are used to separate record gadgets, and might trigger confusion in the event that they’re used within the library identify.
Semicolons: Do not use semicolons within the doc library identify. Semicolons are used to separate statements, and might trigger confusion in the event that they’re used within the library identify.
Colons: Do not use colons within the doc library identify. Colons are used to introduce an inventory or definition, and might trigger confusion in the event that they’re used within the library identify.
Different particular characters: Keep away from utilizing different particular characters, akin to exclamation factors, query marks, and ampersands, within the doc library identify. These characters could cause issues when the library is accessed or used.

By following these tips, you’ll be able to assist be certain that your doc library identify is obvious, straightforward to know, and accessible to all customers.

Listed here are some further ideas for selecting a doc library identify:

Use a reputation that’s descriptive of the library’s contents.
Preserve the identify quick and to the purpose.
Keep away from utilizing complicated or ambiguous phrases.
Make certain the identify is exclusive throughout the web site.

By following the following pointers, you’ll be able to select a doc library identify that’s each efficient and straightforward to make use of.

Desk of Characters to Keep away from

Character	Purpose
Area	Will be interpreted as a separator
Comma	Used to separate record gadgets
Semicolon	Used to separate statements
Colon	Used to introduce an inventory or definition
Exclamation level	Will be complicated when utilized in a library identify
Query mark	Will be complicated when utilized in a library identify
Ampersand	Could cause issues when the library is accessed or used

Enhancing the Doc Library Title in SharePoint On-line

Step 11: Enhancing the Doc Library Title through PowerShell

PowerShell is a robust instrument that can be utilized to handle SharePoint websites and libraries. You should use PowerShell to edit the identify of a doc library by following these steps:

Open the SharePoint On-line Administration Shell.
Hook up with the SharePoint On-line web site that incorporates the doc library.
Run the next command to get the present identify of the doc library:

Get-PnPListItem -Checklist DocumentLibraryName

Run the next command to replace the identify of the doc library:

Set-PnPListItem -Checklist DocumentLibraryName -Id DocumentLibraryID -Values @{"Title" = "NewDocumentLibraryName"}

Confirm that the identify of the doc library has been up to date.

Extra Info

Listed here are some further issues to bear in mind when enhancing the identify of a doc library:

The identify of a doc library have to be distinctive throughout the web site.
The identify of a doc library may be as much as 255 characters lengthy.
The identify of a doc library can’t comprise any of the next characters: /, , *, ?, <, >, :, ;, “, |
If you happen to change the identify of a doc library, any hyperlinks to that library will should be up to date.

Instance

The next instance exhibits find out how to use PowerShell to edit the identify of the doc library named “Paperwork” to “NewDocuments”:

Join-PnPOnline https://contoso.sharepoint.com
Get-PnPListItem -Checklist Paperwork
Set-PnPListItem -Checklist Paperwork -Id 1 -Values @{"Title" = "NewDocuments"}

Troubleshooting

If you happen to encounter any issues when enhancing the identify of a doc library, you’ll be able to attempt the next:

Just be sure you have the required permissions to edit the doc library.
Be sure that the identify of the doc library is exclusive throughout the web site.
Be sure that the identify of the doc library doesn’t comprise any of the next characters: /, , *, ?, <, >, :, ;, “, |

If you happen to nonetheless have issues, you’ll be able to contact Microsoft assist for help.

Enhancing the Doc Library Title in SharePoint On-Premises

16. Enhancing the Doc Library Title in SharePoint On-Premises Utilizing PowerShell

Step 1: Set up the SharePoint On-line Administration Shell

Obtain and set up the SharePoint On-line Administration Shell (SPOMgmt) from the Microsoft Obtain Heart: https://www.microsoft.com/en-us/download/details.aspx?id=35588.
Set up the SPOMgmt module utilizing the next command within the PowerShell console:

Set up-Module SharePointPnPPowerShellOnline

Step 2: Hook up with the SharePoint Website

Join-PnPOnline -Url "https://<your-sharepoint-site-url>"

Step 3: Get the Doc Library Title

$library = Get-PnPWeb -Id "<web-url>"
$libraryName = $library.Title

Step 4: Replace the Doc Library Title

$libraryName = "New Library Title"
$library.Title = $libraryName
$library.Replace()

Step 5: Disconnect from the SharePoint Website

Disconnect-PnPOnline

Various PowerShell Methodology:

Set-PnPList -Id "<document-library-url>" -Title "New Library Title"

Observe:

Change <your-sharepoint-site-url> and <document-library-url> with the precise SharePoint web site and doc library URLs respectively.
Guarantee that you’ve the required permissions to switch the doc library identify.

Library Title Already Exists Errors

1. Error Dealing with

When creating or enhancing a doc library, it’s possible you’ll encounter an error if the library identify already exists. To handle this, it is vital to know the error dealing with mechanisms in place.

2. Current Library with the Identical Title

If you happen to try and create a library with a reputation that matches an current library, you’ll obtain an error message. This error prevents duplicate libraries with the identical identify, which might result in confusion and knowledge administration points.

3. Library Title Case Sensitivity

It is important to notice that SharePoint library names are case-sensitive. Because of this a library named “Paperwork” is completely different from a library named “paperwork.” Trying to create a brand new library with the identical identify however completely different casing will lead to an error.

4. Errors in Completely different Contexts

The error habits might fluctuate relying on the context and motion you’re performing:

Making a New Library: When creating a brand new library, you’ll obtain an error if a library with the identical identify already exists.
Enhancing an Current Library: If you happen to try and edit an current library’s identify to match an current identify, additionally, you will obtain an error.
Shifting or Copying a Library: When shifting or copying a library, the vacation spot web site should not have already got a library with the identical identify. In any other case, an error will happen.

5. Error Message Variation

The particular error message you obtain might fluctuate relying on the SharePoint model and settings. Frequent error messages embrace:

“A library with this identify already exists.”
“The required library identify already exists.”
“The library identify is already in use.”

6. Find out how to Deal with Errors

To resolve library identify already exists errors, comply with these steps:

Confirm the Library Title: Make sure that the library identify you’re utilizing is completely different from any current library names on the positioning.
Test Case Sensitivity: Verify that the case of the library identify matches the prevailing library identify if you’re enhancing it.
Select a New Title: If vital, choose a distinct identify for the library that doesn’t battle with current library names on the positioning.

7. Finest Practices for Library Naming

To keep away from library identify conflicts and enhance knowledge administration, think about the next finest practices for naming SharePoint libraries:

Descriptive and Distinctive: Select names that precisely describe the aim of the library and are straightforward to determine.
Brief and Concise: Preserve library names temporary and to the purpose to boost readability and navigation.
Keep away from Particular Characters: Use solely alphanumeric characters and areas to keep away from potential compatibility points with completely different browsers and programs.
Think about Synonymity: If doable, keep away from creating libraries with related names or synonymous phrases to reduce confusion.
Use a Naming Conference: Set up a constant naming conference throughout all of your SharePoint libraries to boost group and searchability.

8. Extra Concerns

Along with the steps outlined above, maintain these issues in thoughts:

Website Assortment Recycle Bin: If you happen to delete a library by mistake, you’ll be able to restore it from the positioning assortment recycle bin inside a particular timeframe.
SharePoint Administrator: In case you are unable to resolve the error by yourself, contact your SharePoint administrator for help.
Third-Get together Instruments: There are third-party instruments accessible that may assist handle SharePoint libraries and resolve naming conflicts.

Customizing Doc Library Columns

Including a New Column

So as to add a brand new column to your doc library, navigate to the library in query and choose the “Settings” icon (gear-shaped) positioned within the top-right nook of the display. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and click on on the “Create column” button. Right here, you may have the choice to configure varied settings on your new column:

Title: Present a descriptive identify on your column that precisely displays its function.
Sort: Choose the information sort of your column, akin to textual content, quantity, date, selection, and many others.
Description: Enter a quick description to assist customers perceive the aim and context of the column.
Required: Test this field if you’d like the column to be obligatory for every doc within the library.
Enable a number of values: Allow this selection to permit customers to enter a number of values in a single column for every doc.
Hidden: Test this field to cover the column from the default doc view. Hidden columns can nonetheless be included in views and kind templates however should not seen in the usual library view.

As soon as you’ve got configured the column settings, click on on the “OK” button to create the brand new column.

Enhancing a Column’s Properties

To edit the properties of an current column, navigate to the doc library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to edit. An arrow icon will seem to the appropriate of the column identify. Click on on the arrow icon and choose “Edit” from the drop-down menu.

This can open the “Edit column” dialogue field, the place you’ll be able to modify the next properties:

Title: Change the identify of the column.
Sort: Change the information sort of the column.
Description: Edit the outline of the column.
Required: Allow or disable the obligatory requirement for the column.
Enable a number of values: Allow or disable the choice to permit a number of values within the column.
Hidden: Allow or disable the hidden standing of the column.

After making your adjustments, click on on the “OK” button to avoid wasting the modifications.

Deleting a Column

To delete a column from a doc library, navigate to the library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to delete. An arrow icon will seem to the appropriate of the column identify. Click on on the arrow icon and choose “Delete” from the drop-down menu.

This can immediate you with a affirmation dialogue field. Click on on the “OK” button to verify the deletion.

Column Varieties

SharePoint presents all kinds of column sorts to fulfill completely different wants. Listed here are a few of the generally used column sorts:

Column Sort	Description
Single line of textual content	Shops a single line of textual content, as much as 255 characters.
A number of traces of textual content	Shops a number of traces of textual content, as much as 63,999 characters.
Quantity	Shops numeric values.
Date and Time	Shops date and time values.
Alternative	Permits customers to pick out a price from a pre-defined record of choices.
Lookup	Hyperlinks to a column in one other record or library.
Individual or Group	Shops the names of customers or teams.

How To Edit A Doc Library Title

Libraries may be renamed to match your group’s requirements and to group associated libraries collectively. For instance, a corporation may rename Advertising and marketing Collateral Library to Collateral Library and transfer it underneath a brand new Paperwork library.

From the positioning actions menu , choose Website contents.
Choose Paperwork(or the identify of the library that incorporates the library that you just wish to rename).
Hover over the identify of the library that you just wish to rename and choose the ellipsis (…) on the appropriate.
Choose Edit.
Beneath Title, edit the library identify.
Beneath Description (elective), edit the library description.
Choose Save.

Individuals additionally ask about 115 How To Edit A Doc Library Title

How can I rename a library in SharePoint?

To rename a library in SharePoint, comply with these steps:

Go to the SharePoint web site that incorporates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Website Contents" within the left-hand menu.

Discover the library that you just wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Beneath the "Title" area, enter the brand new identify for the library.

Click on on the "Save" button.

How can I modify the identify of a SharePoint doc library?

To vary the identify of a SharePoint doc library, comply with these steps:

Open the SharePoint web site that incorporates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Website Contents" within the left-hand menu.

Discover the library that you just wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Beneath the "Title" area, enter the brand new identify for the library.

Click on on the "Save" button.